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  • Online Backup Solution – How it Works

    How Texas DataVault works can be best understood by dividing it into two distinct areas: Process & Mechanics

    Step One: Process

    Online backup is far from a one-size-fits-all proposition. Every customer has different needs. Some are organically derived from day-to-day operations unique to a particular environment, and others are the result of industry compliance and regulatory pressures.

    In addition, data types within an organization may vary dramatically in retention requirements. Transactional data not related to customers may only require a short shelf-life, whereas financial information and certain proprietary forms of customer data may have to be accessible for 7-10 years.

    Failure to look at an organization across functional groups, data types, and compliance-affected processes can create unnecessary overhead, or, much more damagingly, result in the loss of critical information.

    At Texas DataVault, we take a methodical approach to scoping what is and what is not required for your data backups. The net result is a tailor-made strategy for backing up key business data, keeping manageability at the forefront.

    Step Two: Mechanics

    How the data moves from your locations to our data centers is important to understand. At a high level, understanding how data flows helps provide principals and IT managers with peace of mind. It also helps illustrate our commitment to compliance-driven data backup.

    We also go to great lengths to ensure the survivability of your data once it reaches our facility. For example, we mirror our entire data center every 24 hours to a secure facility in another city to avoid any risk of loss should our facility be damaged. This mirrored data center approach also helps us serve companies with multiple locations easily and efficiently as well.

    Once the necessary data sets for backup are identified, an initial seed backup is performed.

    Before any sensitive data leaves your facilities, it undergoes a series of processes making it airtight to the myriad of threats across the Internet.

    First, data is compressed. Compression yields two primary benefits:

    • One, compression dramatically minimizes the impact to your local network. This is a critical feature for IT managers who use off-peak hours for patch management, downloading and installing updates, or mirroring data to remote locations.
    • Two, compression shrinks costs. With online data backup, the bill is based on the compressed footprint. Our compression techniques allow us to reduce data sets by as much as 50% on average, and in many cases, upwards of 80-90%. The benefit? Reduced costs and maximized value.

    Second, data protection is achieved using military-grade encryption and security standards.

    • Texas DataVault uses Advanced Encryption Standards 256-bit technology (AES-256)
    • What does this mean for your data?
      • AES-256 is the encryption standard used by the NSA for top-secret data
      • All major regulatory bodies recognize AES-256 as the preferred encryption standard for proprietary data
      • Your data is encased in rock-ribbed security before it ever hits the open Internet and remains fully encrypted when it arrives on our vaults
      • Only trusted individuals in your organization can decrypt data residing on the vault – Not even Texas DataVault engineers can view your data

    After the seed backup completes, Texas DataVault looks for block-level changes daily. Traditional tape-based backup products are very inefficient in their processes. With tape, the software looks for daily changes to files. When a file is modified, the entire file is then re-recorded.

    If you make a spelling error in an email message, you simply correct the mistake – you don’t rewrite the entire message. Similar logic applies to recording block-level changes. The difference is, if you need to recall the message with the spelling error, it’s easily recovered.

    Re-writing files that already exist is an obvious and unnecessary waste of resources.

    To better understand block-level changes, think about a company inventory database. Levels of some products probably vary wildly during the course of a normal business day whereas some likely don’t change much at all.

    Texas DataVault looks only at the changes at the most granular levels, which greatly shrinks the amount data sent over the wire each night. Despite the small amount of daily recorded changes, 100% complete and accurate point-in-time restores are still fully possible.

    It’s more efficient and immeasurably more cost effective.

    Point-in-time snapshots are then maintained at daily, weekly, monthly, and annual rotations as determined in the initial consultation.

    Texas DataVault Can Help You Get Control Of Your Data!

    Doing online data backup right is what we do best. If you find yourself forced to do more with fewer resources, or just don't want all the hassle and stress anymore, call Texas DataVault. Let us help you work through the data backup and compliance challenges your company faces. We’ll do the heavy lifting for you. Call toll free today (866) 533-0945.

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